A QR code on the badge
No need to print a program. One scan and the up-to-date talk schedule is on the attendee's phone.
An interactive event program that never goes stale
Easy management of your event schedule with extra capabilities. Edits in one click, access via the QR code on the badge.
This is not just "modern." It solves concrete problems for the organizer
With RegToEVENT, organizers can create a convenient and clear schedule for an event of any format: a conference, seminar, forum or even a workshop. Our functionality lets you flexibly configure your event program to give all attendees a comfortable guide to the event.
It will never go stale
Something changed in the last days before the event? The online program updates instantly for every attendee.
Abstracts and presentations
Talk abstracts and presentation downloads are available right inside the program, not in emails sent "after the event."
Speaker running late?
Adjust the timing instantly from any device. Attendees see the updated schedule right away.
Problem → solution
Six familiar pains of an event organizer and how the electronic event program solves them.
ProblemThe printed program was out of date before the doors even opened: a speaker was replaced, a talk was moved, the whole print run goes in the bin.
SolutionThe online schedule updates instantly. Any edit is immediately visible to all attendees.
ProblemSomeone is running late, the timing has slipped, and the room has no idea what is going on.
SolutionAdjustments take 30 seconds from a phone. The "on air now" marker shows the current talk in every hall.
ProblemAttendees constantly ask the volunteers: "Where is the talk about..? And what time is it..?"
SolutionA QR code on the badge: the program is always in their pocket, with filters by category, hall and day.
ProblemSpeaker presentations get lost, and after the event you have to collect and send them out by hand.
SolutionAbstracts and presentation files live right in the talk card. The attendee downloads the materials in one tap.
ProblemPrinting programs: design, approvals, the print shop, delivery. Costs and deadlines.
SolutionZero printing costs. The electronic program is free for RegToEVENT organizers.
ProblemSeveral halls and parallel tracks: attendees get confused and miss important sessions.
SolutionA separate schedule for each hall and day, with convenient navigation across tracks and sections.
The organizer makes a change, the attendee scans the QR on their badge and always sees the current program
Why an event program is needed
An event program is a detailed schedule of the event that includes all the sessions, breaks, workshops and other activities taking place during the event.
It helps attendees find their way around a packed timetable, understand which topics will be covered and choose the activities that best match their interests.
A carefully thought-out program lets organizers demonstrate a professional approach and give attendees everything they need to take part in the event as effectively as possible.
What our event schedule can do
A conference program builder: from precise timing to filters and navigation across halls.
Building precise timing
Set a clear schedule of speaker sessions, breaks, round tables, panel discussions or any other activities.
Multi-hall events
If your event runs in several halls or has parallel tracks, you can easily add all the necessary information for each hall separately.
Multi-day events
For events running 2-3 days or more you can create a separate schedule for each day. Attendees can easily switch between days and pick the talks or activities that interest them.
Session details
Each talk can be supplemented with a topic, abstracts and speaker information (first name, last name, company and photo). If a talk is delivered by several speakers, you can add the details of all presenters for complete information.
Detailed information for attendees
Attendees can expand the schedule and view every detail of a session, including abstracts and speaker information, which hall the talk is in and at what time.
Filters for convenience
Add categories to the sessions so attendees can filter them by category and easily find the talks they are interested in, so they do not miss anything important.
Convenient navigation
If your event has several tracks, sections, blocks and sub-topics, attendees will easily find their way around the program structure. And the "on air now" markers set by the moderator help them see exactly which talk is running in a given hall.
Why timing at an event matters to attendees
Correct timing at an event is one of the key elements of its success. Sessions that start and finish on time help attendees plan their day and minimize the risk of missing important sessions.
Starting and finishing activities on time also creates a positive impression of the event, because it demonstrates a high level of organization and respect for attendees' time. That is why clear timing matters both for attendee satisfaction and for building a positive image of your event.
Advantages of the RegToEVENT program
Integration into the event website
The program embeds easily into your website or can be used as a standalone page. Add it to the attendee badge via a QR code for quick access.
Ease of use
No matter how many halls or tracks there are, the program looks attractive and stays convenient for users. It is easy to create and quick to configure.
Dynamic changes
Any changes you have to make on the fly are applied to it instantly, and all attendees see the updated speaker schedule right away.
Free for organizers
All core schedule features are available to RegToEVENT organizers completely free of charge.
Additional capabilities in the advanced version
For those using the advanced version of the program in the mobile app, additional features are also available.
Talk ratings
Attendees can rate speaker sessions, which helps you gather useful feedback.
Access to materials
Upload talk presentations so attendees can immediately save the session materials to their device.
Questions to speakers
Attendees can ask speakers questions right through the program, and speakers can answer them even after the session has ended.
Reminders
Attendees can mark the talks they are interested in and build their own agenda for the day, and the app will remind them when a talk starts, even if it is in another hall.
Why an event schedule should be informative, clear and convenient to use
An informative and clear event schedule is one of the most important tools for helping attendees make the most effective use of their time during the event. It should be easy to read and accessible, allowing them to quickly find the information they need about each session, speaker or workshop.
A convenient schedule with the ability to filter by category or hall helps attendees choose the activities most interesting to them, avoid confusion and get the greatest benefit from taking part in your event.
A well-structured schedule raises attendee satisfaction and contributes to the success of your event.
Program + Live Wall
One click to the big screens in the halls
The interactive program can be embedded into the Live Wall social wall in one click. The current and next talks, halls and speakers are shown on the venue screens and update in real time along with the schedule.
- The agenda on screen is always in sync with the program
- The "on air now" marker is visible both in the hall and on the phone
- Works on horizontal and vertical screens, with no software to install
What organizers often look for
Short answers to typical questions about the electronic event program.
How to build a conference program online for free
Sign up for RegToEvent, create an event and add talks, speakers and halls in the schedule builder. All core features of the interactive program are free for organizers, and a basic schedule comes together in 15-20 minutes without a designer or front-end developer.
What to replace a printed event program with
With an electronic program and a QR code on the attendee badge. It needs no print shop, does not go out of date when talks are moved and saves budget: instead of a print run you print a single QR code on a badge or banner.
How to quickly change the schedule on event day
Open the dashboard from any device and edit the talk: time, hall, speaker or description. The change will instantly appear for all attendees in the online program and on the Live Wall screens. The "on air now" marker helps the room stay oriented even when the timing slips.
An event program with a QR code on the badge: how it works
A link to the interactive schedule is encoded into a QR code that is printed on the badge at registration. The attendee scans the code with their smartphone camera and lands on the up-to-date program with timing, talk abstracts, speaker photos and materials. No app installation required.
How to show the conference program on a screen in the hall
Embed the interactive program into Live Wall in one click: the current and next talks will be shown on any screen at the venue and update automatically along with the schedule.
Frequently asked questions about the interactive program
How much does the interactive event program cost?
All core schedule features are available to RegToEvent organizers free of charge. Advanced capabilities (talk ratings, questions to speakers, reminders) are included in the mobile app version.
How do attendees open the event program?
Via a link on the event website or via a QR code printed on the attendee's badge. One scan with a smartphone camera and the up-to-date talk schedule is open.
Do attendees need to install an app?
No. The basic program opens in the smartphone browser. The app is only needed for advanced features: reminders, talk ratings and questions to speakers.
What if a talk is rescheduled or a speaker is late?
The moderator makes the edit in the dashboard and the change appears instantly for every attendee. No need to reprint programs or make announcements.
Can I create a program for several halls?
Yes. A separate schedule is created for each hall or parallel track, and attendees switch between halls in a single tap.
Are multi-day events supported?
Yes. For events running 2-3 days or more, a separate schedule is created for each day, and switching between days is easy.
Can I add talk abstracts and presentations?
Yes. Each talk can be supplemented with a topic and abstracts, and in the advanced version attendees download presentations straight from the talk card.
How do I embed the program into the event website?
The program is embedded into the event website on RegToEvent or used as a standalone page via a link. That link can be encoded into the QR code on the badge.
What is the "on air now" marker?
The moderator marks the talk that is running right now, and attendees can see what is happening in each hall at that moment.
Can talks be filtered by category?
Yes. Add categories to the sessions and attendees will filter the program by the topics they care about so they do not miss anything important.
How is the program connected to Live Wall?
The interactive program is embedded into the Live Wall social wall in one click: the current and next talks are shown on the large screens in the halls and update in real time.
Can attendees rate talks?
Yes, in the advanced version attendees rate the sessions and you receive feedback on every speaker.
Can questions be asked to speakers through the program?
Yes. Attendees ask questions straight from the program, and speakers can answer even after the session has ended.
Are there reminders about the start of a talk?
Yes. An attendee marks the talks they are interested in and builds a personal agenda for the day, and the app reminds them when it starts, even if the talk is in another hall.
How long does it take to create the program?
A basic schedule for one hall comes together in 15-20 minutes: add the talks, times, speakers and photos. Importing and editing require no technical skills.
Can I edit the program from a phone on event day?
Yes. The dashboard works in the browser of any device, edits are made on the go and are immediately visible to attendees.
What if a talk has several speakers?
Add the details of every presenter: first name, last name, company and a photo of each. Attendees will see the full information about the session.
Do I need to print a paper program?
No. A QR code on the badge replaces the printed program: the schedule is always in the attendee's pocket and, unlike paper, never goes out of date. You save on printing and print runs.
What does an attendee see after scanning the QR code on their badge?
The up-to-date event program: timing by hall and day, talk topics and abstracts, speaker information and the "on air now" marker.
Is the program suitable for small events?
Yes. The format works for a conference, forum, seminar and even a workshop: the schedule is equally convenient for 30 attendees and for 3000.
Launch your interactive program in 15 minutes
A schedule you never have to print and that will never go out of date.
Create an event*it is free and painless :)