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Event App / Coupons in the App

Every guest gets exactly what they paid for

Digital coupons for food, drinks, parking and merch right in the event app. Set up in 10 minutes, no paper vouchers or extra equipment.

Create an Event See 4 Case Studies
My Coupons "Business" tier Lunch 1 coupon Prosecco 5 coupons P Parking 1 coupon Sponsor Merch 1 coupon Show QR Code issued by tier redeemed by scanner

Guests pay differently. They get the same thing. Margin leaks away

You spend roughly the same amount to attract each guest. But guests pay differently: some choose Economy, some choose Business, and some need VIP just for the status. Yet everyone ends up in the same room getting nearly the same product.

✕

Free-for-all prosecco. Everyone drinks the welcome drink, even though it was priced into the expensive tiers.

✕

Someone else's parking spot. Economy-ticket guests take the spaces while VIP guests circle the venue.

✕

Merch by the bagful. The same people come back 2-3 times and walk off with gifts that should have gone around to everyone.

Economy 50 € Business 150 € VIP 400 € One venue almost the same product for everyone Prosecco drunk by non-payers Parking taken by others Merch taken by the bagful Bottom line: tier margin dissolves

The solution: a coupon system in the networking app

You assign each ticket category its own set of digital coupons. The guest sees them in the event app, the hostess scans the QR code, and the server instantly redeems the coupon. No extra infrastructure needed - a smartphone or tablet is enough.

1

Set up coupons in your dashboard

A tried-and-true "starter kit": 1 coupon for food, 1 for parking, 5 for prosecco, and 1 for sponsor merch. Link the sets to ticket tiers in 10 minutes.

2

Guests receive coupons automatically

Buy a "Business" ticket, and the "Business" coupon set is already waiting in the app. No re-registration, no printed vouchers, no lines for pickup.

3

The hostess scans, the server counts

Every redemption goes through the central server. You see in real time who used their coupons, how many were issued, and how many remain.

Case Study 1

Tier differentiation: just like airlines

Everyone flies on the same plane, but the service differs. It's the same at an event: Economy gets access only, "Business" gets coupons for 5 glasses of prosecco, and VIP gets into a separate zone with unlimited drinks.

You clearly define the scope of services for each price category and increase margin without increasing costs. Bonus: guests happy with their welcome drink leave better reviews of the event.

Economy access to the event only no coupons Business starter coupon set Food 5 drinks Parking Merch ×1 VIP status and privacy unlimited drinks zone
Case Study 2

Parking and venues without infrastructure

The venue has no in-house catering, parking spots are limited, and you still need to track usage. A hostess stands at the barrier next to security and lets through only the guests whose parking is included in their tier, using coupons. Security doesn't need to figure anything out - they just follow instructions.

Guest
shows the parking coupon in the app
→
Hostess
scans the QR code from a smartphone
→
RegToEvent Server
redeems the coupon,
logs it in the report
→
Barrier
security opens it on command

Full digital tracking: who used coupons and how many passes were issued.

Settle up with parking in advance or after the fact, however you arrange it with the venue.

Flexibility: if there are 100 spots and 500+ guests, parking goes only with the premium tier.

Transparency for attendees: when choosing a tier, it's immediately clear what's included in the price.

Case Study 3

External catering without "photocopied vouchers"

You arrange things with a café in the same mall or nearby. Your helper stands with a tablet and scans guests' coupons. Paper vouchers are a thing of the past: a real case where guests photocopied vouchers at a copy shop in the same mall is impossible with digital coupons.

  • Can't be forged: every coupon goes through the central server and is redeemed only once.

  • Can't be transferred to another app or via screenshot: the code is tied to the guest's ticket.

  • Issued instantly, with no printing and no extra hassle.

  • Transparent settlement with the venue: whether the guest showed up or not is visible from the scan.

Paper voucher copy copy original photocopied at the mall, the loss is yours Digital coupon Server redeems the coupon a repeat scan will be declined 1 coupon = 1 lunch
Case Study 4

Merch distribution control: one coupon, one item

Expensive merch disappears first: t-shirts, sweatshirts, thermal mugs. The same people come back 2-3 times and fill up entire bags, while hosts with no control give everything away by midday.

One coupon equals one item per guest. No more "10 thermal mugs, 10 notebooks and 21 socks" in one person's hands. Each of your 300 guests gets their gift, and the sponsor sees honest distribution statistics.

Without control 10:00 AM 12:30 PM 2:00 PM - no merch left guests after lunch left without gifts With coupons 300 guests 300 coupons 300 gifts, one per person Repeat attempt: the scanner sees the coupon is already redeemed, so the host doesn't need to argue with the guest. The system declines.

Problem → solution: an organizer's cheat sheet

Five typical situations where digital event coupons plug a budget leak and remove manual service tracking.

ProblemThe welcome drink and buffet go to everyone, including Economy ticket holders.
SolutionDrink and food coupons are tied to the ticket category. No coupon, no glass.
ProblemThere are 100 parking spots and 500+ guests, and security can't tell who to let through.
SolutionParking coupons come only with the premium tiers. The hostess scans at the barrier, security opens it on command.
ProblemPaper lunch vouchers get copied, and settling up with the café turns into a dispute.
SolutionThe QR coupon is redeemed by the central server only once. The number of scans equals the venue's bill.
ProblemMerch gets carried off by the bagful, gifts run out by midday, and the sponsor is unhappy.
SolutionOne coupon, one item per guest. The system declines repeat attempts, not the host.
ProblemAfter the event, it's unclear how many services were actually redeemed and where the budget went.
SolutionFull statistics for every coupon: who used it, when, and where. The report is ready right after the event.

What organizers come to us asking about

If you've been searching for how to bring order to services at your event, chances are your question is already answered below.

How to split service between ticket categories at an event

Set up coupon sets for each tier: Economy with no food, "Business" with a welcome drink, VIP with a separate zone. Guests see the difference right when they buy their ticket.

Case Study 1: tier differentiation

How to organize event parking without your own infrastructure

A digital parking coupon plus a hostess with a smartphone at the barrier. Digital pass tracking and transparent settlement with the venue.

Case Study 2: coupon-based parking

How to track guest catering through an external café

A helper with a tablet scans guests' QR coupons at the partner venue. The server logs every redemption, and the café's bill matches down to the coupon.

Case Study 3: external catering

How to limit merch distribution to one gift per guest

A merch coupon is redeemed only once. The system automatically declines repeat attempts, so gifts will last for all 300 guests.

Case Study 4: merch control

How to increase event margin without increasing costs

Define the scope of services in each price category. The coupon system stops margin leaks and gives you accurate data for planning your next event.

The solution and 10-minute launch

How to quickly launch digital coupons for an event

No equipment or development needed: coupons are created in the RegToEvent organizer dashboard and appear automatically in guests' apps.

Answers in the FAQ

Questions and answers about coupons in the app

We've gathered the 20 most common organizer questions about the event coupon system.

What are coupons in the event app?
They're digital vouchers for event services: food, drinks, parking, merch, and zone access. Guests receive them in the RegToEvent mobile app along with their ticket, and staff redeem them by scanning a QR code.
How does a guest get their coupons?
Automatically. Buy a ticket in a given category, and the coupon set for that tier is already sitting in the app. No re-registration, no lines for pickup, and no printed vouchers needed.
Does a guest need to install a separate app for coupons?
No. Coupons live in the same Event App as the agenda, networking, chats, and the guest's ticket. One login, all the event tools in one place.
What equipment is needed for scanning?
A regular smartphone or tablet for the hostess, helper, or partner venue staff member. No special scanners, turnstiles, or registers required.
Can a coupon be forged or copied?
No. Every coupon goes through the central server and is redeemed only once. A screenshot, a copy, or passing the code to another app won't work: on a repeat scan, the system shows that the coupon has already been used.
How long does it take to set up the coupon system?
Usually 10 to 30 minutes. You create coupon types, set quantities, and link sets to ticket categories in the organizer dashboard. No development or integrations required.
What is a coupon "starter kit"?
A tested combination that covers the basic needs of most events: 1 coupon for food, 1 for parking, 5 for prosecco, and 1 for sponsor merch. Use it as a base and adjust it to fit your format.
Can different coupon sets be linked to different tiers?
Yes, that's the main use case. Economy with no coupons, "Business" with drinks and lunch, VIP with an expanded set or access to a separate zone. This lets you differentiate tiers the way airlines differentiate travel classes.
Can coupons be issued manually to individual guests?
Yes. Speakers, partners, contest winners, or VIP guests can be given coupons individually, regardless of their ticket category.
How does the parking coupon work?
A hostess stands at the barrier next to security and scans the coupons of arriving guests. If there's a valid coupon, the car goes through. Security doesn't need to figure anything out - they just follow instructions.
How do you settle up with an external café or parking provider?
Based on scan data: every redemption is logged on the server with the time and point of issue. The number of redeemed coupons equals the partner's bill, nothing to dispute. Settlement can happen in advance or after the fact.
What if a guest's phone dies or they don't have a smartphone?
Staff with moderator rights can find the guest by name or ticket number and mark the service as issued manually. Tracking still stays complete.
Can you see coupon usage statistics?
Yes, in real time: how many coupons were issued, how many were redeemed, and who used them and when. After the event, the statistics remain available for reports to sponsors and for planning future events.
What happens to unused coupons?
They expire once the event ends and show up in the statistics. These are your saved portions, drinks and gifts: you see actual consumption and can plan your next event's budget more accurately.
Is the coupon system suitable for free events?
Yes. Coupons work the same way for paid and free registrations: for example, to give each guest one lunch and one gift at a corporate event or conference with no ticket sales.
Registration wasn't done through RegToEvent. Can coupons still be used?
Yes. Import your attendee list into the system, and guests will automatically get access to the app and their coupon sets.
Can coupons be sold or upgraded on-site?
A guest can upgrade their ticket to another category right in the app and receive the corresponding coupon set. That's extra revenue on the day of the event itself.
How do you add sponsor merch to the coupon mechanic?
Create a "Sponsor Merch" coupon and include it in the tiers you need. The sponsor gets honest distribution statistics: every gift reached a unique guest instead of going out by the bagful to the same people.
How much does the coupon system cost?
Coupons are included in the event mobile app's features. Check the current rates on the Pricing page - the cost of the Event App depends on the number of attendees.
Where do I start setting up coupons for my event?
Create an event in RegToEvent, turn on the mobile app, and set up coupon sets for your tiers. If you need help, message us on Telegram - we'll help you figure out the right mechanic for your format.

Stop margin leaks at your next event

Set up coupons for your tiers in 10 minutes. Guests get exactly the service they paid for, and you get full tracking of every service.

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