Kupony w aplikacji eventowej ➤ RegToEvent ➤ rozliczanie jedzenia, napojów, parkingu i gadżetów

Rozwiązanie: system kuponów w aplikacji do networkingu

Każdej kategorii biletu przypisujesz własny zestaw cyfrowych kuponów. Gość widzi je w aplikacji eventowej, hostessa skanuje kod QR, serwer natychmiast rozlicza kupon. Żadnej infrastruktury: wystarczy smartfon lub tablet.

Skonfiguruj kupony w panelu

Sprawdzony "zestaw startowy": 1 kupon na jedzenie, 1 na parking, 5 na prosecco i 1 na gadżet od sponsora. Przypisz zestawy do taryf biletowych w 10 minut.

Goście otrzymują kupony automatycznie

Kupił bilet "Business" - zestaw "Business" już czeka w aplikacji. Bez ponownej rejestracji, drukowania talonów i kolejek po odbiór.

Hostessa skanuje, serwer liczy

Każde rozliczenie przechodzi przez centralny serwer. Widzisz na bieżąco, kto skorzystał z kuponów, ile wydano i ile zostało.

Case study 2

Parking i obiekty bez infrastruktury

Obiekt nie ma własnego cateringu, miejsc parkingowych jest mało, a rozliczenie i tak trzeba prowadzić. Hostessa staje przy szlabanie obok ochrony i przepuszcza tylko tych gości, których taryfa obejmuje parking, weryfikując to kuponami. Ochrona nie musi się w nic wgłębiać - po prostu wykonuje polecenia.

Gość

pokazuje kupon parkingowy w aplikacji

→

Hostessa

skanuje kod QR ze smartfona

→

Serwer RegToEvent

rozlicza kupon,
zapisuje w raporcie

→

Szlaban

ochrona otwiera na komendę

Pełne cyfrowe rozliczenie: kto skorzystał z kuponów i ile przepustek wydano.

Rozliczenie z parkingiem z góry lub po fakcie, jak ustalisz z obiektem.

Elastyczność: jeśli miejsc jest 100, a gości 500+, parking dostaje tylko droższa taryfa.

Przejrzystość dla uczestników: przy wyborze taryfy od razu widać, co wchodzi w cenę.

Problem → solution: an organizer's cheat sheet

Five typical situations where digital event coupons plug a budget leak and remove manual service tracking.

ProblemThe welcome drink and buffet go to everyone, including Economy ticket holders.

SolutionDrink and food coupons are tied to the ticket category. No coupon, no glass.

ProblemThere are 100 parking spots and 500+ guests, and security can't tell who to let through.

SolutionParking coupons come only with the premium tiers. The hostess scans at the barrier, security opens it on command.

ProblemPaper lunch vouchers get copied, and settling up with the café turns into a dispute.

SolutionThe QR coupon is redeemed by the central server only once. The number of scans equals the venue's bill.

ProblemMerch gets carried off by the bagful, gifts run out by midday, and the sponsor is unhappy.

SolutionOne coupon, one item per guest. The system declines repeat attempts, not the host.

ProblemAfter the event, it's unclear how many services were actually redeemed and where the budget went.

SolutionFull statistics for every coupon: who used it, when, and where. The report is ready right after the event.

Questions and answers about coupons in the app

We've gathered the 20 most common organizer questions about the event coupon system.

What are coupons in the event app?

They're digital vouchers for event services: food, drinks, parking, merch, and zone access. Guests receive them in the RegToEvent mobile app along with their ticket, and staff redeem them by scanning a QR code.

How does a guest get their coupons?

Automatically. Buy a ticket in a given category, and the coupon set for that tier is already sitting in the app. No re-registration, no lines for pickup, and no printed vouchers needed.

Does a guest need to install a separate app for coupons?

No. Coupons live in the same Event App as the agenda, networking, chats, and the guest's ticket. One login, all the event tools in one place.

What equipment is needed for scanning?

A regular smartphone or tablet for the hostess, helper, or partner venue staff member. No special scanners, turnstiles, or registers required.

Can a coupon be forged or copied?

No. Every coupon goes through the central server and is redeemed only once. A screenshot, a copy, or passing the code to another app won't work: on a repeat scan, the system shows that the coupon has already been used.

How long does it take to set up the coupon system?

Usually 10 to 30 minutes. You create coupon types, set quantities, and link sets to ticket categories in the organizer dashboard. No development or integrations required.

What is a coupon "starter kit"?

A tested combination that covers the basic needs of most events: 1 coupon for food, 1 for parking, 5 for prosecco, and 1 for sponsor merch. Use it as a base and adjust it to fit your format.

Can different coupon sets be linked to different tiers?

Yes, that's the main use case. Economy with no coupons, "Business" with drinks and lunch, VIP with an expanded set or access to a separate zone. This lets you differentiate tiers the way airlines differentiate travel classes.

Can coupons be issued manually to individual guests?

Yes. Speakers, partners, contest winners, or VIP guests can be given coupons individually, regardless of their ticket category.

How does the parking coupon work?

A hostess stands at the barrier next to security and scans the coupons of arriving guests. If there's a valid coupon, the car goes through. Security doesn't need to figure anything out - they just follow instructions.

How do you settle up with an external café or parking provider?

Based on scan data: every redemption is logged on the server with the time and point of issue. The number of redeemed coupons equals the partner's bill, nothing to dispute. Settlement can happen in advance or after the fact.

What if a guest's phone dies or they don't have a smartphone?

Staff with moderator rights can find the guest by name or ticket number and mark the service as issued manually. Tracking still stays complete.

Can you see coupon usage statistics?

Yes, in real time: how many coupons were issued, how many were redeemed, and who used them and when. After the event, the statistics remain available for reports to sponsors and for planning future events.

What happens to unused coupons?

They expire once the event ends and show up in the statistics. These are your saved portions, drinks and gifts: you see actual consumption and can plan your next event's budget more accurately.

Is the coupon system suitable for free events?

Yes. Coupons work the same way for paid and free registrations: for example, to give each guest one lunch and one gift at a corporate event or conference with no ticket sales.

Registration wasn't done through RegToEvent. Can coupons still be used?

Yes. Import your attendee list into the system, and guests will automatically get access to the app and their coupon sets.

Can coupons be sold or upgraded on-site?

A guest can upgrade their ticket to another category right in the app and receive the corresponding coupon set. That's extra revenue on the day of the event itself.

How do you add sponsor merch to the coupon mechanic?

Create a "Sponsor Merch" coupon and include it in the tiers you need. The sponsor gets honest distribution statistics: every gift reached a unique guest instead of going out by the bagful to the same people.

How much does the coupon system cost?

Coupons are included in the event mobile app's features. Check the current rates on the Pricing page - the cost of the Event App depends on the number of attendees.

Where do I start setting up coupons for my event?

Create an event in RegToEvent, turn on the mobile app, and set up coupon sets for your tiers. If you need help, message us on Telegram - we'll help you figure out the right mechanic for your format.