Checking the movement of participants at an offline event ➤ RegToEvent ➤ ticket service

Movements of participants around the site

Some might say, "Why do it at all?" - and they would be right. Indeed, a participant coming to an event wants to relax and get the most out of it, and is in no way set up to be followed.

But there are specific events where this is a necessity, and it's hard to imagine an organizer doing it manually.

It's not about keeping track of who went to the toilet or smoking room how many times, and we don't propose to assign a volunteer to each participant. It's about what areas a participant visits, collecting statistics for the next event, what people are interested in and what not so much, giving handouts, certificates and so on.

When it's needed

The location is divided into zones and entrance to each zone was paid separately

As a rule, it concerns those events where the participant buys the main ticket to the general zone of the event, and additionally can pay for participation in master classes, closed discussions of topics, or interviews with speakers, entrance to the VIP zone and so on.

Each zone at the event is designed for a different audience

For example, family festivals prepare activities for children of different ages and there are real restrictions on the activities in which children participate. Or separate sections of reports for mathematicians, separate for biologists, it all depends on the type of your event and imagination.

An expensive gift handout personalized for everyone

It's no secret that everyone likes gifts and more. That's why participants try to be cunning and come for merch several times)). Imagine that you have made good quality sweatshirts and they are designed strictly for the number of participants, not 3 pieces in one hand.

Separately paid lunches or Afterparties.

Separate paid lunches or Afterparty

Often organizers complain about participants who queue for lunch boxes 2-3 times, and sometimes even take food with them! So you can never guess how much to order. And if you have a party planned after the official part, there will be no shortage of stowaways.

Issuance of certificates

After the event, participants receive certificates that they attended, took the course, etc. Keeping a record of who received a certificate is possible, but difficult. If they were prepared in advance in a single copy, you will not immediately recognize whether you really did not give it out or the participant lost it and asks for more.

Sponsor requires participant contacts

Sponsors and partners demand a list of guests with their contacts, but did you promise people that their contacts will not get to 3 persons? The situation is very common, and requires the organizer to voluntarily transfer contacts to the sponsor directly by the participant.

What we offer

Access to authorized areas

Set up access zones for participants, depending on the type of ticket or separately paid additional options, so that the participant will not be able to get to a "closed" lecture, VIP zone or master class, if his ticket type does not provide it.
Site movement analytics

Check the participant at the entrance to the zones you need and thus collect statistics on which streams of reports, specific speakers or parts of the location are more interesting for people to emphasize them next time.
Collection of contacts by sponsors

Place special QR codes near the stands of partners and sponsors, scanning which the partner will have contacts of the person who approached them. This way he is guaranteed to receive them and your promises to the participant will not be broken.
Issuance of handouts

The participant scans the QR code at the registration desk when receiving the branded handout and the mark that he/she actually received it is entered into the database. This way you can be sure that there will be enough handouts for all participants.
Control of dining areas

The registrars scan the badges of the participants when they enter the lunch area and the attendance is recorded in the database. Repeated attempts to go to lunch with the same badge will be warned by the system. The same can be done when participants enter Afterparty areas, award ceremonies, etc. The same can be done when participants enter the Afterparty areas.
Issuance of certificates, voting consoles, translation headsets, etc.

Scan participants' badges when giving them voting consoles, simultaneous interpretation headphones, certificates, etc.). In order to record at once who received what and from whom it will be necessary to take back later )))) So contractors will immediately understand who did not return the equipment and do not need to write on sheets with a pen.