Control of technical staff during the checkin at the event

Holding events with a large number of contractors?
Can't keep track of everyone during set-up or on the day of the event itself?

We have a solution!

When personnel control is relevant?

Organizers of seminars, business breakfasts, master classes and any event with a small number of participants, it is easier to control their colleagues and contractors. While at large events, it is difficult to keep track of that there were no mishaps during the installation, when contractors confuse and take away each other's equipment, when hungry movers eat already prepared snacks for guests or strangers suddenly find themselves in the room of the organizer, where personal and valuable things.

And if we talk about the event, where invited dignitaries, it is even more responsibility for the organizer to control who went where and what brought. Or then take it out ))

You've also experienced something like this:

The contractor's employees are definitely on site?

You can't know every representative of the contractor by sight. What if it's a closed event where there should be no outsiders, and you have to vouch for each present loader to the customer?
The contractor arrived at the wrong time

You have made a clear schedule of who, when and at what time to install your site, and in the end, the result is a mess, then no one, then a full room. Warn the contractor in advance that his time is strictly allocated and at other times he will not be allowed to enter the area and this will discourage him from violating the terms of the contract.
The contractor enters the wrong zone

It is a common phenomenon when unauthorized people get into the kitchen or those rooms where access is restricted by the venue administration and only you as the organizer are given access. Therefore, if the stage installation takes place in the main hall and the buns are prepared in the kitchen, there is no reason for contractors to get in each other's way and enter the wrong territory to avoid misunderstandings.
Something of value is missing, and it's not clear who was on the set.

Unfortunately, no matter how hard you try to choose proven contractors, mishaps still happen. You work with the same ones, and there is an experience of working relationships, but as not unfortunate, you can not trust people 100% and in the case of missing some little thing, everyone can be under suspicion and no one wants to start these unpleasant proceedings. And the extreme will be the one who did not keep track. And even worse, if the losses will fall on the shoulders of the organizer.
No control over the number of contractor employees

You count on a certain number of people who can fit on the site so they can work comfortably, and every contractor over-insures and sends twice as many people who sometimes just get in the way and create a crowd.
Unauthorized persons in the rooms for speakers and organizers

You as an organizer in any case have some office space where personal and even valuable belongings of employees are kept. At the event there may be a separate room for speakers, where they can leave their personal belongings or rest during a break, to prepare for the performance. Agreed, it is not the best situation when this room is a passable courtyard.

And the list is far from complete...

We can simplify the task

To avoid unpleasant situations, the organizer simply needs an access control system for technical staff.
It allows for a clear understanding of the number of people who are allowed on the site at that time, who can enter which area and who is not allowed access to which area.
Free yourself from the routine of recording everyone who comes in and checking them against their passport details.

The control of technical personnel at the site allows not only to record the fact that a person came, but also at what time he left, through what entrances/exits, and what other areas visited during his work.

What we offer:

Division of contractors into groups

Create separate groups of contractors (catering, decorators, musicians, etc.) with clear delineation of access times to the venue; entrances through which entry is allowed and different colors of badges to pass security checks
Questionnaire for each employee

Create a questionnaire for each contractor representative with their full name and all necessary data so that security can check the data in the database with a live person who asks to be let on the site
Generation of badges for contractor's employees

After filling out the questionnaire, we will generate a contractor badge with his name, contacts, photo, a brief description of his duties and a QR code, by which security guards will be able to check it and verify the authenticity of the badge, as well as whether the access is allowed or not
Sending badges to mail, print/download to file

You can send the generated badges to each employee's email, asking them to print them out or show them with a smartphone at the entrance. Or you can print them all at once and give them a physical badge at the entrance so they don't have to look for it each time
Scanning badges at the entrance

Contractor badges are scanned at the entrance and if they match the bearer, they are given a Check-in mark. When leaving the site, the badge can be scanned at the exit and a Check-out mark will be entered on the contractor's form
Control of zones authorized by the organizer

If the location is divided into zones, then divide the access of contractors to them. So one contractor will be allowed into the common area for the installation of structures, artists into dressing rooms, and cooks into the kitchen, and there will be no chaos and outsiders
Control of entry at the time allocated by the organizer

Divide up the time for contractors to work, give them notice and have them each arrive at their own time to avoid congestion at the site. Or if you need the contractors tomorrow, specify a specific day to come in, why they should come in today
Entry/exit statistics with a record of time and entry number

When scanning badges for entry/exit, we record which entrance it was done through and at what time. If it is a movement around the site in different zones, everything happens in the same way. You can see in what period of time a particular person was on the location and in what place