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Registration with moderation of participants

Verification of the list of participants in order to gather a truly targeted audience is available for both free and paid events

Moderation of event orders - is the process of verifying and approving applications from participants before they are finally registered. This feature allows organizers to have more control over who participates in their events.

Very often, organizers seek to collect the maximum number of applications from those wishing to attend an event, but at the same time want to select and invite only those participants who fully meet their criteria.

What is order moderation??

order moderation

Moderation of orders involves the following steps:

  • 1

    Submitting an application

    The participant fills out the registration form.

  • 2

    Checking the application

    The organizer receives the application and checks it for compliance with the criteria.

  • 3

    Approval or rejection

    The organizer decides on admission or refusal of registration.

  • 4

    Participant's message

    The participant receives a notification about the status of his application.

  • 5

    Result of moderation

    The participant receives a ticket or a link to pay for the ticket

Moderation may be a requirement for the entire event, or it may be only for a specific type of ticket. Perhaps you have a media registration, and as an organizer you do not want to allow journalists from the "yellow press" who will cover the event in a way that is not what you would like..

Or your event is only for representatives of a specific industry, and you aim to gather only those who will really find it useful and interesting, so your task is to weed out all the people who will later say that the event is so-so, because it was not intended for them.

What does moderation give to the organizer?

Moderation of orders has several important advantages for the organizer:

  • Audience quality control

    The organizer may select only those participants who meet the requirements of the event.

  • Preventing unauthorized access

    Provides protection against unwanted guests.

  • Personalization of the approach

    Allows for a more individualized approach to each participant, providing them with additional information or instructions.

Advantages of Moderation

For which events moderation is available

Moderation for free events

In this case, the result of confirmation for the participant will be a ticket to attend the event. Accordingly, if the organizer rejects the participant's application for participation, the participant does not receive a ticket and access to the event.

Moderation for paid events

If you register participants with moderation for a paid event, then after successful moderation, the participant will receive a link to pay for their ticket. This will allow you to avoid annoying situations when you received payment and the system generated a ticket with a QR code for the participant, and then you saw that the ticket was bought by your competitor, whom you do not want to see at the event.

Notify the participant of your decision

Advantages of Moderation

The organizer may not notify the participant that they have rejected his or her registration, or, on the contrary, send him or her a letter stating that his or her registration has been rejected so that he or she does not wait for a ticket in vain.

If your limitations are caused solely by the number of available seats in the hall, you can collect registrations in the CRM system and moderate them gradually. And leave those participants in doubt about the confirmation on the waiting list, so to speak. And give them the right to participate if you see that there are still free seats or someone else has refused to participate.

What is WhiteList

If you have a closed event and the main list of guests is known in advance, but the event will either be announced to the public or, in addition to the pre-invited guests, you allow other third-party interested in the event to register, you can add a WhiteList.

This will allow you to speed up the moderation process and automate it to some extent so that you don't waste your time on already known members. By adding contacts from the list to the watchlist, the system will check all new registrations against your list and automatically moderate such registration if it finds a match. If these are contacts that are not on the allowed list, then such registration will be saved in the usual way and will wait for your manual approval.

Benefits you get with moderation

Moderation of event orders is an important tool that helps organizers ensure a high level of the event

  • Increased security of the event

    Selecting participants reduces the risk of unpleasant situations.

  • Improved interaction with the audience

    Possibility to provide additional information or requirements for participants.

  • Selection of the target audience

    Ability to select only those participants who meet the goals and topics of the event.

  • Reducing the number of absences

    Confirmed applications reduce the likelihood of a last-minute cancellation.

Advantages of Moderation
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